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There are pre determined admin-roles in every word press installation.
This means every registered user can have a specific role, with specific capabilities within the blog.

This capabilities, relate to  access levels, and are granted by the blog’s administrators.

This doesn’t mean that a user can’t perform someone-else’s task, it just means it will only be able to  do  a determined number of tasks, allowed by his user level.

“Every user with an access level can do  everything his access level allows, plus all the capabilities of the user levels bellow.”

The Word Press roles and Capabilities hierarchy will be described in this article, along with the allowed admin-tasks for each level or role.

This article is based on the Word Press Codex.

User Level Capabilities (as related to Roles)

In the following sections, the Administration Panels and Sub-Panels accessible to  a user of a given User Level, are explained in detail:

Again, the general principle is that a given User Level allows the user to  edit or modify postings for users that are at a “lower” User Level than themselves. Visitors that elect to register are automatically assigned User Level 0, 1, or 2, based on how the Administration > Settings > Writing Newly registered members field is set.

Note about Upload – The Upload option is not listed until User Level 6, but that option could be available beginning at User Level 1 depending on the Administration > Settings > Miscellaneous Panel setting in the Minimum level to upload field.

User Level 0 – Subscriber Role

The lowest User Level is simply allowed to login, view the Dashboard, and edit their own profile. That’s it!

1. Dashboard
2. Users
   • Your Profile

User Level 1 – Contributor Role

Users can submit Draft Posts for approval, as well as edit and delete their Drafts. Once a post is published by higher Level user, that post is not available for editing by the original User Level 1 author. In addition, this level is allowed t  view other posts, Categories, and comments (including the commentor’s IP address).

1. Dashboard
2. Write
   • Write Post – create Draft Posts only
3. Manage
   • Posts – Can edit and delete only their own Drafts and view other posts.
   • Categories – View only
   • Comments – View only including commentor’s IP addresses
   • Awaiting Moderation – Can only see the number of comments awaiting moderation. Cannot moderate.
4. Users
   • Your Profile

User Level 2 – Author Role

At this Level, users can write Posts (Publish/Draft/Private) as well as edit, delete, and publish drafts from User Level 1 writers.

1. Dashboard
2. Write
   • Write Post
3. Manage
   • Posts
   • Categories – View only
   • Comments – View only including commentor’s IP addresses
   • Awaiting Moderation – Can only see the number of comments awaiting moderation.
4. Users
   • Your Profile

User Level 3 – Author Role

The list of capabilities for User Level 3 is similar to User Level 2 except that User Level 3 is allowed to edit and delete posts written by both lower level users.

1. Dashboard
2. Write
   • Write Post
3. Manage
   • Posts
   • Categories – View only
   • Comments – View only including commentor’s IP addresses
   • Awaiting Moderation – Can only see the number of comments awaiting moderation.
4. Users
   • Your Profile

User Level 4 – Author Role

A User Level 4 user is allowed to  add, edit, and delete Categories, as well as moderate comments.

1. Dashboard
2. Write
   • Write Post
3. Manage
   • Posts
   • Categories – Can add, edit, and delete.
   • Comments
   • Awaiting Moderation – Can moderate
4. Users
   • Your Profile

User Lever 5 – Editor Role

Beginning with this Level, the timestamp on posts eligible for editing is visible and changeable. A number of other abilities are allowed for the User Level 5 user, including being able to add, edit, and delete Pages and Links they’ve created. Also , this User Level can add, change, and delete any Link Category and can Import Links. Finally, User Level 5 allows the user to  see the basic information on all Authors & Users, edit the information on users of a lower User Levels except User Level 0, and promote and demote users in lower User Levels, except User Level 0.

1. Dashboard
2. Write
   • Write Post
   • Write Page
3. Manage
   • Posts – Can edit timestamps
   • Pages – Only those Pages written by the user
   • Categories
   • Comments
   • Awaiting Moderation
4. Links
   • Manage Links – Can only edit and delete the user’s own links
   • Add Links
   • Link Categories – Can add, edit, and delete any Link Category
   • Import Links
5. Users
   • Your Profile
   • Authors & Users – Can see basic information on all Authors & Users and, can edit, promote, and demote, users of lower Levels except User Level 0.

User Level 6 – Editor Role

User Level 6 is allowed to  edit or delete the Pages and Links created by User Level 5 authors, and can delete User Level 0 users. At this Level, all Settings Panels can be viewed and changed, plus, files can be uploaded if the Administration > Settings > Miscellaneous Panel Minimum level to upload field is set at 6.

1. Dashboard
2. Write
   • Write Post
   • Write Page
3. Manage
   • Posts
   • Pages – Can edit and delete those Pages written by the user and those of lower levels (User Level 5) authors
   • Categories
   • Comments
   • Awaiting Moderation
4. Links
   • Manage Links – Can edit or delete the user’s own Links and those of lower level (User Level 5) users
   • Add Links
   • Link Categories
   • Import Links
5. Users
   • Your Profile
   • Authors & Users – Can see basic information on all Authors & Users; and, can edit, promote, and demote, users of lower Levels. Can also delete User level 0 users
6. Options
   • General
   • Writing
   • Reading
   • Discussion
   • Permalinks
   • Miscellaneous
7. Upload (see Note about Upload)

User Level 7 – Editor Role

The list of capabilities for User Level 7 match those of User Level 6 but of course this level allows editing and deleting of Posts, Pages, and Links of users at or below User Level 6. Als  , Authors & Users at or below User Level 6 can be edited, deleted, promoted, and demoted.

1. Dashboard
2. Write
   • Write Post
   • Write Page
3. Manage
   • Posts
   • Pages – Can edit and delete those Pages written by the user and those of lower levels
   • Categories
   • Comments
   • Awaiting Moderation
4. Links
   • Manage Links – Can edit or delete the user’s own Links and those of lower level users
   • Add Links
   • Link Categories
   • Import Links
5. Presentation
   • Themes
   • Theme Editor
6. Plugins
   • Plugins
   • Plugin Editor
7. Users
   • Your Profile
   • Authors & Users – Can see basic information on all Authors & Users; and, can edit, promote, and demote, users of lower Levels.
8. Options
   • General
   • Writing
   • Reading
   • Discussion
   • Permalinks
   • Miscellaneous
9. Upload (see Note about Upload)

User Level 8 – Administrator Role

User Level 8 is allowed to activate Themes, use the Theme Editor to edit Templates, activate or deactivate Plugins, use the Plugin Editor to edit Plugin files, and can change a Post’s Author.

1. Write
   • Write Post Can change Post Author
   • Write Page
2. Manage
   • Posts
   • Pages – Can edit and delete those Pages written by the user and those of lower levels
   • Categories.
   • Comments
   • Awaiting Moderation
3. Links
   • Manage Links – Can edit or delete the user’s own Links and those of lower level users
   • Add Links
   • Link Categories
   • Import Links
4. Presentation
   • Themes
   • Theme Editor
5. Plugins
   • Plugins
   • Plugin Editor

6. Users
   • Your Profile
   • Authors & Users – Can see basic information on all Users. Can see and edit all information on Users of lower User Level.
7. Options
   • General
   • Writing
   • Reading
   • Discussion
   • Permalinks
   • Miscellaneous
8. Upload (see Note about Upload)

User Levels 9 and 10 – Administrator Role

The list of capabilities for User Levels 9 and 10 match those of User Level 8 but as usual, these levels can only edit and delete Posts, Pages, and Links of lower level authors. Also , Authors & Users at a lower User Level can be edited, deleted, promoted, and demoted. And, of course, the admin user is the only account with User Level 10.

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